Registry Monitoring Insurance, Inc.
In addition to the monitoring process, RMIS also performs background screening of vendor principal owners. We handle all aspects of vendor communication during the registration process including billing and collecting, as well as interaction with each vendor’s insurance providers.
To facilitate Vendor registration, RMIS will create a custom interactive website with your company’s look and feel. This website enables Vendors to register quickly and conveniently. They can also agree online to terms and conditions of employment with your company through the use of check boxes with legal standing. Vendors without Internet access may register by fax or telephone. To further assist Vendors, RMIS employs bilingual Customer Service Representatives.
New clients provide us with their vendor list and the insurance and legal requirements their vendors must meet. We incorporate this information into an easily navigated web based registration process and invite vendors to the site. In minutes, they can:
MIS manages the entire process. Our team of multilingual Service Representatives assist vendors from start to finish and are always available thereafter for questions.
Another unique strength of RMIS is our flexibility in providing vendor information to our clients.
Methods include:
Clients may elect to pay for our services themselves or to have RMIS collect from their vendors. At the time of registration, your vendors are charged a registration fee, which they will be required to renew every 12 months.
Following vendor registration, we rigorously audit new Certificates of Insurance as we receive them to ensure coverage, limits, additionally insured’s and any other endorsements are accurate. If the information meets client requirements, it is captured into our in-house database. The document, itself, is scanned into our Image Database for easy client accessibility.
If the certificate does not meet client requirements, we notify the client and inform the vendor how to correct the problem.
We update all information received daily as insurance providers notify us of policy changes, such as cancellations, reinstatements, policy numbers and coverage.
Certificate Expirations - Prior to expiration date of each coverage, we pro-actively contact the vendor’s insurance producer and request an updated certificate for the new policy period. We follow up with multiple requests, including faxes, emails and phone calls until an updated certificate of insurance is received.
RMIS provides background screening on vendor Principals, as well as credit and OFAC information on the vendor company. Background sources include:
The OFAC SDN list includes known terrorists, terrorist supporters, international narcotics traffickers and those engaged in activities related to the proliferation of weapons of mass destruction. All employers and businesses in the United States are legally required to comply with the OFAC requirements by screening their employees and business partners against the SDN list.
One of the most comprehensive criminal databases available today, it includes over 300 million local, county and state criminal records, plus sex offender registry records and national security data sources (such as OFAC, FBI most wanted, etc).
Licensing agency or board is contacted to verify the license or certification held by the individual or business, including type of license, license status, expiration date and any negative information on file with the agency.
Identifies the state and year of issue for the social security number provided and includes a search of the Social Security Administration’s Death Master Index to determine if death benefits have been paid for the SSN provided.
*Additional background screening data available at client’s request.