In today’s industry, it is imperative to keep track of your Vendors’ insurance coverage. For most companies, monitoring Vendor insurance is both an expensive and time consuming in-house process. By out-sourcing Vendor insurance tracking to Registry Monitoring Insurance Services, Inc., your company will acquire a full-time dedicated team to provide current insurance information on the Vendors who service your properties.

With eleven years of experience, RMIS monitors over 70,000 Certificates of Insurance for hundreds of companies nationwide, providing continuous savings and protection.

To support the program, RMIS will utilize its standard Vendor-Pay Model for the property management industry. RMIS will bill and collect from Vendors an annual fee of $39.95 each time they are registered. This fee pays for the program in its entirety. Your company will receive all RMIS services at no-out-of-pocket expense.

Program Description
The RMIS program offers a 100% outsourced solution for monitoring the insurance coverages of Vendors who work on your properties. In addition to the monitoring process, RMIS performs all Vendor communication including billing and collecting, as well as interaction with insurance providers.

You simply:

• State what coverages you wish monitored (liability, workers comp, any others)
• Specify your required coverage levels and certificate requirements (e.g., additionally insureds) for each property you manage
• Provide RMIS a complete and current contact list of your Vendors

Once your Vendors are registered, your staff will be able on an ongoing basis to:

• Receive e-mail Alerts when your Vendors fall out of compliance
• Access detailed Vendor coverage information online 24/7
• Download current certificates of insurance
• Access and download Vendor W-9 forms
• Receive daily or weekly email reports
• Receive up-to-the-minute updates on Vendor insurance coverages through our API / XML “Real-time” link to your in-house management software. Our IT personnel will assist your staff with any software adjustments necessary to establish the “real-time” link, as well as provide continuous support.

To facilitate Vendor registration, RMIS will create a custom interactive website with your company’s look and feel.  This website enables Vendors to register quickly and conveniently. They can also agree online to terms and conditions of employment with your company through the use of check boxes with legal standing. Vendors without Internet access may register by fax or telephone. To further assist Vendors, RMIS employs bilingual Customer Service Representatives.

Monitored Insurance Categories
General Liability
Worker’s Compensation
Auto Liability
Excess Liability
* Other insurance coverage by customer request

Monitored Certificate Information
Coverage Type
Policy Number
Limit of Coverage
Effective Date
Expiration Date
Insurance Producer
Insurance Underwriter
Additionally Insureds

Vendor Payment
All Vendors are required to pay an annual fee of $39.95, which RMIS will collect. Before your company’s account is activated, RMIS will send a Notice of Compliance to each Vendor on your list. The notice will provide instructions on how to become an “Approved” Vendor and list the program start-up date. Vendors will be “Unapproved” if, by the start-up date or a subsequent annual renewal date, they fail to register, pay their fee, or supply accurate certificates of insurance that meet your requirements for coverage levels and additionally insureds. Such Vendors will be provided a 45-day “Grace Period.” The client will be informed and if requirements for approval are not met by the end of the period, the Vendor will be dropped from the program.

For more information, contact an RMIS Representative at (800) 400-4924